Extended Term Temporary, Dhaka

Job # 091228
Job Title E T Temporary
Job Family Other
Location Dhaka, Bangladesh
Appointment Local Hire
Job Posted 20-Jul-2009
Closing Date 04-Aug-2009
Language Requirements Bangla [Essential]; English [Essential]
Appointment Type Extended Term Temporary (Duration: 1 yrs)

APPLICATION DETAILS


Background / General description

The World Bank Dhaka Office is seeking applications from qualified and energetic candidates for the position of Receptionist.

The Receptionist reports to the Operations Adviser and is primarily responsible for the operations of the Dhaka Office reception.

The World Bank is committed to attract and maintain a diverse, highly qualified and dedicated workforce. Equally qualified women and members of disadvantaged groups are encouraged to apply.

Duties and Accountabilities

1. Responsible for operation of the PABX system, which includes transferring calls and receiving
messages.
2. Responsible for reception duties which includes:
• Receiving visitors and issuing proper Visitor ID at reception desk.
• Notifying staff to come to reception to meet their visitors/guests
• Receiving mail / messages, logging all mail received into Encorr Correspondence control system and arranging for its proper distribution.
• Assist Transportation Coordinator in providing instructions to drivers/couriers
• Update transportation requests in the WBOD Kiosk Transportation Module
• Liaise with Security Operations Center on notifying staff of any urgent security matters
3. Responsible for maintaining up to date list of staff telephone numbers and circulating a revised version monthly.
4. Responsible for back up of mail distribution (including Pouch) in the absence of the Supervisor.
5. Responsible for distribution of outside vendors checks based on the list provided by the Accounts.
6. Other duties as assigned by the Supervisor from time to time.

Selection Criteria

Knowledge and Competencies:

• Strong client and service orientation; ability to interact cordially and tactfully with all visitors and staff at all levels.
• Ability to work in a team-oriented multi-cultural environment essential. Willingness to extend self to actively contribute to team's objectives. Positive attitude, high degree of initiative and reliability required.
• Ability to prioritize and handle multiple tasks in an efficient and conscientious manner.
• Thorough understanding of the Bank's administrative policies and procedures( or willing to learn)
• Willingness to work overtime as well as being flexible with working hours, as the need arises.

Qualification & Experience:

• Higher Secondary Certificate/ 'A' Level required; or comparable experience.
• 2 years experience in similar position preferable.
• Basic knowledge of at least one computer application, such as keyboarding/word processing, electronic mail, etc.
• Ability to pass relevant Bank tests, as required.
• Proficient English language skill (spoken and written).

APPLICATION DETAILS
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Program Assistant - Finance and Administration, Manila, Philippines

Job # 091250
Job Title Program Assistant - Finance and Administration
Job Family Administration
Location Manila, Philippines
Appointment Local Hire
Job Posted 20-Jul-2009
Closing Date 03-Aug-2009
Language Requirements English [Essential]
Appointment Type Term (Duration: 3 yrs)

APPLICATION DETAILS


Background / General description

The World Bank Office Manila (WBOM) has a vacancy for a Program Assistant to provide efficient & high quality accounting and administrative support to the Finance and Administration Team. This position will be for a three-year term basis, subject to one-year probationary period, with possibility of extension. The selected candidate will report to the Resource Management Officer.

Duties and Accountabilities

Include, but are not limited to:
• Procurement transaction processing and monitoring using Systems Applications and Products (SAP) such as creating purchase orders for goods and services;
• Processing consultant appointments, fees, travel requests and travel expenses;
• Petty cash management and bills processing;
• Processing and monitoring receivables and collections;
• Asset management - implementation of asset assignment and disposal, physical inventory of fixed assets and office supplies;
• Specialized support on a wide range of accounting, administrative, and secretarial services such as contracts management, charge-backs/issuance of statements of accounts, data collection and monitoring, package documents for audit submission, maintain and organize accounting files, assist team members during work overflow/overload.

Selection Criteria

• Bachelor’s Degree in Accounting. CPA holder would be an advantage.
• Excellent organizational skills, ability to prioritize assignments and work effectively under pressure with minimum supervision.
• High degree of initiative, flexibility and resourcefulness with a drive for efficiency and results.
• Strong communication skills with ability to research and synthesize information.
• Strong interpersonal skills and ability to liaise effectively and professionally with a wide range of clients (internal and external).
• High level of proficiency in Microsoft Office (Excel, Word, Powerpoint). Ability to use integrated enterprise-wide business transaction and information system (SAP) is preferred.
• Minimum five years of relevant work experience.

APPLICATION DETAILS

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